As we approach the end of the year, it’s an ideal time to ensure your facility is protected, efficient, and ready for the harsh conditions winter can bring. At PRS, we help facility managers proactively manage their roofing, paving, and building envelope systems to reduce risk, prevent costly failures, and extend asset life.

Below is a concise year-end checklist highlighting must-do action items to help you confidently prepare your facility for the season ahead.

✔ Must-Do Roofing Action Items

1. Conduct a full roof inspection.

Identify membrane damage, open seams, punctures, ponding water, deteriorated flashings, and clogged drains. Early detection can prevent leaks when freeze–thaw cycles begin.

2. Clear all debris from the roof and drainage system.

Leaves, branches, and sediment can block water flow and add unnecessary weight. Clear gutters, scuppers, and interior drains to prevent backups during snowmelt.

3. Verify snow load capacity and emergency access points.

Review roof structural limits and ensure teams know protocols for snow removal to avoid overload or accidental membrane damage.

4. Address minor repairs now.

Small deficiencies become major issues in winter. Completing repairs before temperatures drop too low helps maintain watertight integrity.

✔ Must-Do Paving & Parking Lot Action Items

1. Seal cracks and repair pavement failures.

Water intrusion followed by freezing temperatures accelerates cracking and potholing. End-of-season repairs protect the asset and improve safety.

2. Confirm proper drainage and grading.

Standing water on asphalt or concrete surfaces can quickly deteriorate materials during freeze–thaw cycles. Ensure catch basins and drains are functioning.

3. Plan your snow and ice management strategy.

Verify vendor contracts, pretreatment plans, and deicing materials. Proper preparation reduces slip hazards and prolongs paving life.

4. Update striping or safety markings if needed.

Faded markings are harder to see in low-light winter conditions. Touch-ups support traffic flow and pedestrian safety.

✔ Must-Do Building Envelope Action Items

1. Inspect exterior walls, windows, and doors.

Look for sealant failures, broken glazing, loose side panels, or gaps that can allow air and moisture infiltration.

2. Re-caulk or re-seal compromised areas.

Proper sealing improves energy efficiency, reduces heating costs, and prevents moisture damage throughout winter.

3. Evaluate insulation and thermal performance.

Cold weather makes deficiencies more noticeable. Addressing insulation issues now improves indoor comfort and reduces operational expenses.

4. Check for signs of water intrusion.

Stains, peeling paint, or musty odors can indicate hidden envelope issues. Addressing them proactively prevents mold growth and costly repairs.

✔ Operational & Planning Essentials

1. Review warranties and maintenance records.

A year-end review helps identify overdue inspections or required service tasks to maintain warranty compliance.

2. Budget for upcoming capital or maintenance needs.

Use current condition data to plan for repairs, replacements, or long-term improvements.

3. Schedule a professional condition assessment.

PRS can provide comprehensive evaluations of your roof, paving, and building envelope systems, giving you a clear roadmap for next year.

How PRS Can Help

Our team specializes in proactive asset management and can support you with inspections, repair recommendations, capital planning, and maintenance solutions tailored to your facility’s needs. If you’d like assistance in preparing your property for winter, we’re here to help.

Please feel free to reach out to schedule an assessment or discuss any of the checklist items above.

📞 Call us at 404-863-4142
🌐 Email us at [email protected]